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projects/kenya_trip_2026/family_gathering_event.md Normal file
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# Kenya Trip 2026: Family Gathering Event
## Overview
- **Event Name**: Family Gathering Event
- **Location**: Kenya
- **Primary Goal**: [To be defined]
- **Date**: March 2026
## Planning & Coordination
- [ ] Define event schedule
- [ ] Confirm guest list
- [ ] Logistics (Transportation/Accommodation)
## A/V & Technical Requirements
- [ ] **Hardware**: Verify mixer board channel count (14 vs 8).
- [ ] **Music**: Follow up with Gidu for the song list.
- [ ] **Media**: Edit recorded lesson video for Kenya.
## Notes & Updates
- **2026-03-15**: Document created to centralize gathering information.

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projects/kenya_trip_2026/index.md
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Mission and organizational hub for the Emanuel Ministries International (EMI) family gathering in Kenya at the end of March 2026.
## 📋 Action Items
- [ ] **Health**: Find a clinic to administer required vaccines for the kids (Adolfo and Alicia received theirs on 2026-02-28).
- [x] **Health**: Kids' vaccine appointment completed (2026-03-11).
- [ ] **Health**: Elias medication (4 doses, every 2 days). Starts 03/11.
- [ ] **Nextcloud**: Double confirm each read request for Nextcloud files.
- [ ] **Taxes**: Locate taxes folder (not found in initial scan).
- [x] **Taxes**: Locate taxes folder. (Found at `Nextcloud/ReynasShared/Taxes/Taxes2025/`).
- [x] **Taxes**: Accountant confirmed receipt of documents.
- [ ] **Taxes**: Send donations to San Luis.
- [ ] **Tech**: Refine automatic translation for social app and live captioning (improve handling of Adolfo's accent).
- [ ] **A/V Planning**: Setup streaming and translation infrastructure for English to French/Arabic.
- [ ] **A/V Meeting**: Confirm time for meeting with Apostle Daniel and Esther (Local A/V Leader) this week (Tuesday or Thursday before noon).
- [x] **A/V Meeting**: Completed 2026-03-05. See [[meetings/2026-03-05_av_media_worship|Meeting Notes]].
- [ ] **A/V Task**: Edit recorded lesson video.
- [ ] **Worship Team**: Record and send out 3 original "family" songs for the team to learn.
- [ ] **Worship Team**: Receive full song list from Gidu (expected March 5th/6th).
- [ ] **AV Equipment**: Source additional microphones from Esther's church and monitors from Bishop Commandi's Church.
- [ ] **AV Equipment**: Verify exact mixer board channel count (14 or 8).
- [ ] **Coordination**: Decide if Monday welcome ceremony will be broadcasted.
- [ ] **Coordination**: Decide if on-site attendees will use headphones/Zoom for translation.
- [ ] **EMI Leaders**: Alicia attending leaders meeting Saturday, March 7th at 10:30 AM.
## 👥 Key Participants
- **Adolfo & Alicia Reyna**: Organizers.

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# AV / Media / Worship Team Meeting Agenda
**Date:** March 5th, 2026
**Participants:** Apostle Daniel, Esther, Cliff, Adolfo, Alicia
## Agenda
1. **Overview of Gathering planning**
a. Schedule outline
### 2. Worship Team
* **Leader:** Pastor Cliff.
* **Team Composition:**
* Participants coming from **Florida (USA)**.
* International participants to be incorporated:
* **Mr. John (Rwanda):** Worshiper and instrumentalist.
* **Patience (Uganda):** Worship leader (Pastor Richard's wife).
* **Egypt:** List of names provided, to be reviewed.
* **Discussion:**
* **Unified Team:** Goal is to have one integrated team that operates every day and unites around the purpose of worship.
* **Leading:** Patience (Pastor Richard's wife) is being considered to take a forefront role.
* **Pre-Gathering Meeting:**
* **Date:** March 30th (Morning).
* **Note:** Potential conflict with Pastor David's leadership meetings; aim to hold worship team meeting in the morning to avoid overlap.
* **Daily Routine:** Allot time for the team to meet daily for prayer, practice sessions, and to discuss objectives for the week.
* **Songs/Repertoire:**
* **Original Songs:** Three original "family" songs to be recorded and sent out for the team to learn.
* **Song List:** Gidu to provide the full list of songs (expected today).
* **Common Songs:** Other well-known songs will be included in the repertoire.
* **AV Expectations / Needs:**
* **Language:** Worship will be conducted in English.
* **Lyrics/Slides:** Need for slides with translated lyrics in other languages (for non-English speakers).
* **Keyboard:** Yamaha PSR-E473 (on-site).
* **Mixer Board:** 14-channel or 8-channel (on-site, verify exact count).
* **Microphones:**
* One cordless/wireless microphone provided on-site.
* Additional microphones to be sourced from Esther's church.
* **Speakers & Monitors:**
* Standing speakers (on-site).
* Two additional monitors to be sourced from Bishop Commandi's Church.
* **Viola:** Sister Leakem (bringing her own).
* **Guitars:**
* Pastor Samuel providing 1 guitar and 1 bass.
* Team members bringing additional personal guitars (e.g., lead).
* **Drums:** Drum set (on-site).
### 3. AV Team
* **Team Size:** 8 members (from Esther's media team).
* **Key Personnel:**
* **Esther:** Local AV leader.
* **Brian:** In charge of live streaming and recording (primary contact for Adolfo).
* **Adolfo:** Focused on live stream quality, translation infrastructure, and recording integrity.
* **Jhonas:** Attending and willing to assist with AV/Media tasks.
* **Roles:**
* **Camera Operators:** Multiple members stationed on cameras.
* **Control Room Operators:** Handling switching and systems.
* **Status:** Esther confirmed the team is sufficient and well-trained in their roles.
* **Capabilities:**
* **Simultaneous Recording:** Ability to record both the Main Hall and the Breakout Room meetings at the same time.
* **Translation Support:**
* **Target Languages:** Spanish, French, Swahili, and Arabic.
* **Remote Strategy:** Utilizing Zoom translation rooms to allow for remote translators and spread the load.
* **Challenges/Considerations:**
* **Coordination:** Managing multiple translators across different rooms/locations.
* **Internet Reliability:** Critical risk if connection fails; 5G router is intended to mitigate this.
* **In-Person Experience:** Need to decide if on-site attendees will use headphones/Zoom for translation.
* **Timing:** The speaker at the front needs to manage timing/pacing to allow for translation delivery.
* **Requirements (Equipment):**
* **Cameras:** 3 total (2 stable cameras from Esther's side + 1 extra camera brought by Adolfo).
* **Audio Interface:** Provided by Adolfo.
* **Internet/Connectivity:**
* **Dedicated 5G Router:** Purchased specifically for live streaming.
* **Plan:** 100 Mbps upload speed package.
* **Usage:** Connection will be restricted for live streaming only to ensure stability.
* **Misc:** Adolfo to bring a camera and audio interface as discussed previously.
### 4. Media Team
* **Key Personnel:**
* **Rafe (Rife):** Assisting with AV and Media.
* **Mark:** Photography, video, and video editing.
* **Roles:**
* **Photography:** Mark (primary).
* **Meeting Recordings:** Capability to handle both halls.
* **Video Editing:** Mark to assist with post-meeting edits/distribution.
## Meeting Notes
### 1. Overview of Gathering Planning (Schedule Outline)
* **Duration:** Monday through Sunday.
* **Monday Evening (Arrival):**
* Fellowship dinner once everyone arrives.
* Welcome ceremony/meeting (led by local teams).
* *AV Note:* Need to decide if this will be broadcasted.
* **Daily Flow (Tuesday - Friday):**
* **07:00 - 08:00:** Breakfast.
* **08:00 - 09:00:** Prayer (Transcript mentioned "2018-2019", likely 08:00-09:00 given context).
* **09:00 - 09:30:** Morning meetings begin.
* **Morning Session:** Ministry to the Lord (Worship & Fellowship), followed by Teaching/Preaching.
* **Morning Tea:** Follows teaching.
* **Post-Tea:** Further session.
* **Lunch Break.**
* **Afternoon:** Varied activities (Panels, discussions, youth/children activities). Potential for breakout sessions.
* **Evening/Late Afternoon:** Second time of worship and further teaching.
* **Saturday (Safari & Teaching):**
* Safari/Adventure Day for many participants.
* Ongoing Meetings for those not on safari (primarily local people).
* Focus: Teaching on the "Gospel of the Kingdom".
* *Coordination Note:* Need to manage AV/Media for both the adventure day and the local meetings.
* **Sunday (Final Full Day):**
* Different structure from the rest of the week.
* Activities: Communion, Ministry to the Lord, Time of Prophecy, and "open to the Lord" sessions.
* Fellowship dinner and farewell at the end.
* *Note:* Some participants may leave earlier on Sunday.
* **Key Requirement:** At least two times of worship per day.
### Venue Details
* **Main Hall:** Primary meeting place.
* **Capacity:** 200 people (comfortably seated).
* **Current Registration:** 176 people (all-inclusive: Kenya and international).
* **Layout:** Podium area at the front; AV team setup area at the back.
* **Secondary/Breakout Room:** Capacity: 100 people.
* **Note:** Capability needed to run two sessions simultaneously with different focuses.
*(To be updated with further details)*

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# Kenya Trip 2026: Participant Roster & Organization
## Summary Statistics
- **Total Registered**: 173 (based on CSV)
- **Full Attendees**: 129
- **Day Attendees**: 44
- **Countries Represented**: Finland, France, USA, Egypt, Kenya, Australia, Denmark, Mexico, Norway, Uganda, Jamaica, South Africa, Canada, Rwanda, Ethiopia, South Sudan, Guyana, Latvia, Zambia.
## Reyna Family Participants
- **Adolfo Reyna**: USA | EMI Church | Adult | Acc Letter: x | Travel Det: x
- **Alicia Reyna**: USA | EMI Church | Adult | Acc Letter: x | Travel Det: x
- **Ap Adolfo Reyna**: Mexico | CC El Jordan | Adult | Acc Letter: x | Travel Det: x
- **Luz Reyna**: Mexico | CC El Jordan | Adult | Acc Letter: x | Travel Det: x
- **Elias Reyna**: USA | EMI Church | Child | Acc Letter: x | Travel Det: x
- **Grace Reyna**: USA | EMI Church | Child | Acc Letter: x | Travel Det: x
## Key Contacts & Groups
### EMI Leadership & Coordination
- **EMI Church (USA)**: Marlene Boney, Fady Boulos, Jared Clemetson, Lorna Hall, etc.
- **EMI - East Africa (Kenya)**: Samuel Okuro, Joan Anyango, Emmanuel Odhiambo.
- **EMI - Europe**: Aleksi Stephens, Amanda Majanen, Anders Pedersen.
### Other Ministries
- **Praise Hope Church (Kenya)**: Joshua & Eunice Mutumba.
- **Transformers Voice (Uganda)**: Richard & Patience Ruharuza.
- **Kingdom Lifestyle Ministries (South Africa)**: Vincent Valentyn, Gilbert Anyetei.
- **Rapture Harvest (Kenya)**: Large youth delegation (Esther Kithome, Purity Kioko, etc.).
## Organizational Notes
- [ ] **Data Sync**: The information above is consumed from `Nextcloud/ReynasShared/FamGathering/FG26 Participants(Participant information).csv`.
- [ ] **Role Assignment**: Adolfo (A/V), Alicia (Coordination).
- [ ] **Action Item**: Verify if any specific participants from the "Day" list (44 people) require local transport or meal coordination.
---
*Last Updated: March 15, 2026 (Consumed from Nextcloud CSV)*