sync brain updates and archive recent notes
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aeroreyna
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Date: 2026-05-18
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Author: Adolfo Reyna
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Tags: [project, emic-fl, board-meeting, script, governance]
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---
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## EMI-C FL Board Meeting Script (Working Draft)
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## Opening Script (Template)
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Good [morning/afternoon/evening], everyone. I’d like to call this meeting to order.
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## Agenda (Provided)
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1. 2025 Financial Report & Board Self-Assessment
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2. 2026 Budget Projection
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- Approval of Next Fiscal Year Budget
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- Monthly Expenses Report
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3. 2026 Strategic Planning
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- Review of prior-year goals and outcomes
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- Strategic priorities for the coming year (1–3 year horizon)
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- Major initiatives:
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- Facilities
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- Technology / Digital Ministry
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- Church Planting / Missions
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4. Annual Bylaws Review
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5. Legal & Compliance Review
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- Confirmation of 501(c)(3) compliance
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- Review of IRS filings (Form 990, if applicable)
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- State nonprofit compliance status
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- Insurance coverage review (liability, D&O, property, workers’ compensation)
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- Child protection and safeguarding policies
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- Review of contracts, leases, and major legal obligations
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## Full Speaking Script
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## 1) Call to Order & Welcome
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Good [morning/afternoon/evening], everyone. I’d like to call this meeting to order.
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Thank you all for making time to be here and for your continued service to EMI-C Florida. The purpose of today’s meeting is to review our current standing, confirm financial and governance alignment, and set strategic direction for the coming year.
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Before we begin, let’s take a brief moment to pray for wisdom, unity, and clarity as we steward this ministry.
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## 2) 2025 Financial Report & Board Self-Assessment
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For our first item, we will review the 2025 Financial Report along with a brief Board Self-Assessment.
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Our goal in this section is to ensure we have:
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- a clear picture of what was spent and what was accomplished,
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- alignment on any key variances,
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- and honest reflection on our board effectiveness in oversight and decision-making.
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**Transition prompt:**
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I’ll now open the floor for the financial summary and then board self-assessment feedback.
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## 3) 2026 Budget Projection
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Next, we move into the 2026 Budget Projection.
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This includes:
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- Approval of the next fiscal year budget, and
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- Review of the monthly expenses report.
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As we discuss this, let’s confirm that our projected spending aligns with mission priorities, current capacity, and responsible stewardship.
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### Motion Language (Budget Approval)
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If the board is ready:
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“Is there a motion to approve the proposed 2026 budget as presented?”
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After motion/second/discussion:
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“All in favor, please say ‘Aye.’ Any opposed?”
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“Let the record reflect that the motion is [approved/denied].”
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## 4) 2026 Strategic Planning
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Now we will review our strategic planning for 2026 and beyond.
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We’ll cover:
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- prior-year goals and outcomes,
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- strategic priorities for the next 1–3 years,
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- and major initiatives in:
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- Facilities,
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- Technology / Digital Ministry,
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- Church Planting / Missions.
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As we discuss each area, let’s identify what must happen this year, what can be phased, and what resources or partnerships are required.
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**Transition prompt:**
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Let’s begin with a quick recap of prior-year goals and outcomes, then move initiative by initiative.
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## 5) Annual Bylaws Review
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Next item is our annual bylaws review.
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The objective is to confirm that our governance practices continue to match our adopted bylaws and to identify whether any updates are needed for clarity, accountability, or operational effectiveness.
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If amendments are proposed, we can capture them for formal vote according to our bylaws process.
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## 6) Legal & Compliance Review
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Next, we will conduct our legal and compliance review, including:
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- Confirmation of 501(c)(3) compliance,
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- Review of IRS filings (including Form 990, if applicable),
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- State nonprofit compliance status,
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- Insurance coverage review (liability, D&O, property, workers’ compensation),
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- Child protection and safeguarding policies,
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- Review of contracts, leases, and major legal obligations.
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Our aim is to confirm we are current, protected, and compliant in all required areas.
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## 7) Decisions, Action Items, and Owners
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Before we close, let’s summarize key decisions made today and assign owners and target dates for each action item.
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**Suggested closeout line:**
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“I’ll read each action item aloud so we can confirm ownership and timelines before adjournment.”
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## 8) Closing Remarks & Adjournment
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Thank you, everyone, for your input, leadership, and faithful stewardship.
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If there is no further business, I’ll entertain a motion to adjourn.
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### Motion Language (Adjournment)
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“Is there a motion to adjourn?”
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After motion/second:
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“All in favor?”
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“The meeting is adjourned. Thank you all.”
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## Quick Fill-Ins (Optional)
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- Meeting date: [Insert Date]
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- Start time: [Insert Time]
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- Chair: [Insert Name]
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- Secretary: [Insert Name]
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- Treasurer/Finance presenter: [Insert Name]
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- Target end time: [Insert Time]
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## Related
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- [[Projects]]
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- [[EMI-C Florida]]
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