# AV / Media / Worship Team Meeting Agenda
**Date:** March 5th, 2026
**Participants:** Apostle Daniel, Esther, Cliff, Adolfo, Alicia

## Agenda

1. **Overview of Gathering planning**
   a. Schedule outline
### 2. Worship Team
*   **Leader:** Pastor Cliff.
*   **Team Composition:**
    *   Participants coming from **Florida (USA)**.
    *   International participants to be incorporated:
        *   **Mr. John (Rwanda):** Worshiper and instrumentalist.
        *   **Patience (Uganda):** Worship leader (Pastor Richard's wife).
        *   **Egypt:** List of names provided, to be reviewed.
*   **Discussion:**
    *   **Unified Team:** Goal is to have one integrated team that operates every day and unites around the purpose of worship.
    *   **Leading:** Patience (Pastor Richard's wife) is being considered to take a forefront role.
    *   **Pre-Gathering Meeting:**
    *   **Date:** March 30th (Morning).
    *   **Note:** Potential conflict with Pastor David's leadership meetings; aim to hold worship team meeting in the morning to avoid overlap.
    *   **Daily Routine:** Allot time for the team to meet daily for prayer, practice sessions, and to discuss objectives for the week.
    *   **Songs/Repertoire:**
        *   **Original Songs:** Three original "family" songs to be recorded and sent out for the team to learn.
        *   **Song List:** Gidu to provide the full list of songs (expected today). 
        *   **Common Songs:** Other well-known songs will be included in the repertoire.
*   **AV Expectations / Needs:**
    *   **Language:** Worship will be conducted in English.
    *   **Lyrics/Slides:** Need for slides with translated lyrics in other languages (for non-English speakers).
    *   **Keyboard:** Yamaha PSR-E473 (on-site).
    *   **Mixer Board:** 14-channel or 8-channel (on-site, verify exact count).
    *   **Microphones:** 
        *   One cordless/wireless microphone provided on-site.
        *   Additional microphones to be sourced from Esther's church.
    *   **Speakers & Monitors:**
        *   Standing speakers (on-site).
        *   Two additional monitors to be sourced from Bishop Commandi's Church.
    *   **Viola:** Sister Leakem (bringing her own).
    *   **Guitars:** 
        *   Pastor Samuel providing 1 guitar and 1 bass.
        *   Team members bringing additional personal guitars (e.g., lead).
    *   **Drums:** Drum set (on-site).

### 3. AV Team
*   **Team Size:** 8 members (from Esther's media team).
*   **Key Personnel:**
    *   **Esther:** Local AV leader.
    *   **Brian:** In charge of live streaming and recording (primary contact for Adolfo).
    *   **Adolfo:** Focused on live stream quality, translation infrastructure, and recording integrity.
    *   **Jhonas:** Attending and willing to assist with AV/Media tasks.
*   **Roles:**
    *   **Camera Operators:** Multiple members stationed on cameras.
    *   **Control Room Operators:** Handling switching and systems.
*   **Status:** Esther confirmed the team is sufficient and well-trained in their roles.
*   **Capabilities:**
    *   **Simultaneous Recording:** Ability to record both the Main Hall and the Breakout Room meetings at the same time.
    *   **Translation Support:** 
        *   **Target Languages:** Spanish, French, Swahili, and Arabic.
        *   **Remote Strategy:** Utilizing Zoom translation rooms to allow for remote translators and spread the load.
        *   **Challenges/Considerations:**
            *   **Coordination:** Managing multiple translators across different rooms/locations.
            *   **Internet Reliability:** Critical risk if connection fails; 5G router is intended to mitigate this.
            *   **In-Person Experience:** Need to decide if on-site attendees will use headphones/Zoom for translation.
            *   **Timing:** The speaker at the front needs to manage timing/pacing to allow for translation delivery.
*   **Requirements (Equipment):**
    *   **Cameras:** 3 total (2 stable cameras from Esther's side + 1 extra camera brought by Adolfo).
    *   **Audio Interface:** Provided by Adolfo.
    *   **Internet/Connectivity:**
        *   **Dedicated 5G Router:** Purchased specifically for live streaming.
        *   **Plan:** 100 Mbps upload speed package.
        *   **Usage:** Connection will be restricted for live streaming only to ensure stability.
    *   **Misc:** Adolfo to bring a camera and audio interface as discussed previously.

### 4. Media Team
*   **Key Personnel:**
    *   **Rafe (Rife):** Assisting with AV and Media.
    *   **Mark:** Photography, video, and video editing.
*   **Roles:**
    *   **Photography:** Mark (primary).
    *   **Meeting Recordings:** Capability to handle both halls.
    *   **Video Editing:** Mark to assist with post-meeting edits/distribution.

## Meeting Notes

### 1. Overview of Gathering Planning (Schedule Outline)
*   **Duration:** Monday through Sunday.
*   **Monday Evening (Arrival):**
    *   Fellowship dinner once everyone arrives.
    *   Welcome ceremony/meeting (led by local teams).
    *   *AV Note:* Need to decide if this will be broadcasted.
*   **Daily Flow (Tuesday - Friday):**
    *   **07:00 - 08:00:** Breakfast.
    *   **08:00 - 09:00:** Prayer (Transcript mentioned "2018-2019", likely 08:00-09:00 given context).
    *   **09:00 - 09:30:** Morning meetings begin.
    *   **Morning Session:** Ministry to the Lord (Worship & Fellowship), followed by Teaching/Preaching.
    *   **Morning Tea:** Follows teaching.
    *   **Post-Tea:** Further session.
    *   **Lunch Break.**
    *   **Afternoon:** Varied activities (Panels, discussions, youth/children activities). Potential for breakout sessions.
    *   **Evening/Late Afternoon:** Second time of worship and further teaching.
*   **Saturday (Safari & Teaching):**
    *   Safari/Adventure Day for many participants.
    *   Ongoing Meetings for those not on safari (primarily local people).
    *   Focus: Teaching on the "Gospel of the Kingdom".
    *   *Coordination Note:* Need to manage AV/Media for both the adventure day and the local meetings.
*   **Sunday (Final Full Day):**
    *   Different structure from the rest of the week.
    *   Activities: Communion, Ministry to the Lord, Time of Prophecy, and "open to the Lord" sessions.
    *   Fellowship dinner and farewell at the end.
    *   *Note:* Some participants may leave earlier on Sunday.
*   **Key Requirement:** At least two times of worship per day.

### Venue Details
*   **Main Hall:** Primary meeting place.
    *   **Capacity:** 200 people (comfortably seated).
    *   **Current Registration:** 176 people (all-inclusive: Kenya and international).
    *   **Layout:** Podium area at the front; AV team setup area at the back.
*   **Secondary/Breakout Room:** Capacity: 100 people.
*   **Note:** Capability needed to run two sessions simultaneously with different focuses.

*(To be updated with further details)*
