---
Date: 2026-05-18
Author: Adolfo Reyna
Tags: [project, emic-fl, board-meeting, script, governance]
---

## EMI-C FL Board Meeting Script (Working Draft)

## Opening Script (Template)
Good [morning/afternoon/evening], everyone. I’d like to call this meeting to order.

## Agenda (Provided)
1. 2025 Financial Report & Board Self-Assessment
2. 2026 Budget Projection
   - Approval of Next Fiscal Year Budget
   - Monthly Expenses Report
3. 2026 Strategic Planning
   - Review of prior-year goals and outcomes
   - Strategic priorities for the coming year (1–3 year horizon)
   - Major initiatives:
      - Facilities
      - Technology / Digital Ministry
      - Church Planting / Missions
4. Annual Bylaws Review
5. Legal & Compliance Review
   - Confirmation of 501(c)(3) compliance
   - Review of IRS filings (Form 990, if applicable)
   - State nonprofit compliance status
   - Insurance coverage review (liability, D&O, property, workers’ compensation)
   - Child protection and safeguarding policies
   - Review of contracts, leases, and major legal obligations

## Full Speaking Script

## 1) Call to Order & Welcome
Good [morning/afternoon/evening], everyone. I’d like to call this meeting to order.

Thank you all for making time to be here and for your continued service to EMI-C Florida. The purpose of today’s meeting is to review our current standing, confirm financial and governance alignment, and set strategic direction for the coming year.

Before we begin, let’s take a brief moment to pray for wisdom, unity, and clarity as we steward this ministry.

## 2) 2025 Financial Report & Board Self-Assessment
For our first item, we will review the 2025 Financial Report along with a brief Board Self-Assessment.

Our goal in this section is to ensure we have:
- a clear picture of what was spent and what was accomplished,
- alignment on any key variances,
- and honest reflection on our board effectiveness in oversight and decision-making.

**Transition prompt:**
I’ll now open the floor for the financial summary and then board self-assessment feedback.

## 3) 2026 Budget Projection
Next, we move into the 2026 Budget Projection.

This includes:
- Approval of the next fiscal year budget, and
- Review of the monthly expenses report.

As we discuss this, let’s confirm that our projected spending aligns with mission priorities, current capacity, and responsible stewardship.

### Motion Language (Budget Approval)
If the board is ready:
“Is there a motion to approve the proposed 2026 budget as presented?”

After motion/second/discussion:
“All in favor, please say ‘Aye.’ Any opposed?”

“Let the record reflect that the motion is [approved/denied].”

## 4) 2026 Strategic Planning
Now we will review our strategic planning for 2026 and beyond.

We’ll cover:
- prior-year goals and outcomes,
- strategic priorities for the next 1–3 years,
- and major initiatives in:
  - Facilities,
  - Technology / Digital Ministry,
  - Church Planting / Missions.

As we discuss each area, let’s identify what must happen this year, what can be phased, and what resources or partnerships are required.

**Transition prompt:**
Let’s begin with a quick recap of prior-year goals and outcomes, then move initiative by initiative.

## 5) Annual Bylaws Review
Next item is our annual bylaws review.

The objective is to confirm that our governance practices continue to match our adopted bylaws and to identify whether any updates are needed for clarity, accountability, or operational effectiveness.

If amendments are proposed, we can capture them for formal vote according to our bylaws process.

## 6) Legal & Compliance Review
Next, we will conduct our legal and compliance review, including:
- Confirmation of 501(c)(3) compliance,
- Review of IRS filings (including Form 990, if applicable),
- State nonprofit compliance status,
- Insurance coverage review (liability, D&O, property, workers’ compensation),
- Child protection and safeguarding policies,
- Review of contracts, leases, and major legal obligations.

Our aim is to confirm we are current, protected, and compliant in all required areas.

## 7) Decisions, Action Items, and Owners
Before we close, let’s summarize key decisions made today and assign owners and target dates for each action item.

**Suggested closeout line:**
“I’ll read each action item aloud so we can confirm ownership and timelines before adjournment.”

## 8) Closing Remarks & Adjournment
Thank you, everyone, for your input, leadership, and faithful stewardship.

If there is no further business, I’ll entertain a motion to adjourn.

### Motion Language (Adjournment)
“Is there a motion to adjourn?”

After motion/second:
“All in favor?”

“The meeting is adjourned. Thank you all.”

## Quick Fill-Ins (Optional)
- Meeting date: [Insert Date]
- Start time: [Insert Time]
- Chair: [Insert Name]
- Secretary: [Insert Name]
- Treasurer/Finance presenter: [Insert Name]
- Target end time: [Insert Time]

## Status Updates
- 2026-07-19: Board has been emailed. Logged from Adolfo’s WhatsApp update.
- 2026-07-23: Chronological minutes history captured from email review — see [[emic_fl_board_meeting_history_2024-2026]]
- 2026-07-23 7PM: Next Board Meeting EATC-FL scheduled — Zoom ID 84159670576 — 120 min — 2026-07-23T23:00:00Z (7PM ET) + calendar event on Home

## Historical Board Timeline (from emails)
- Oct 31 2024: Early board meeting — bank account setup, board members, bylaws — minutes attached
- Nov 2 2024: Documentation follow-up — banks required docs, two previous meetings minutes referenced + request to transcribe to proper format
- Prior to Apr 5 2025: Approvals recorded — consolidated bylaws, 2025 budget, new members Fady Boulos + Carmen Boney, SOP upcoming, compliance review
- Apr 5 2025: Board meeting — agenda: welcome new members, Q1 budget, financial adjustments — minutes sent but attachment not visible
- May 18 2026: Board meeting — financial reports reviewed, QuickBooks monthly reporting procedure, monthly reports on 15th (per David Hewitt)

## Related
- [[Projects]]
- [[EMI-C Florida]]
