---
Date: 2026-04-30
Author: Adolfo Reyna
Tags: #project #220emerald #church #hosting #facilities #ac
---

# 220 Emerald Church Hosting Preparation 2026

## Objective
Prepare the 220 Emerald property to host church events by aligning with the Elders on support needs and executing facility improvements for:
- Main house church room
- Barn gathering area

## Current Priorities
- [ ] Meet with Elders to confirm vision, expected attendance, and support model.
- [ ] Define scope and budget for AC in:
  - [ ] Main house church room
  - [ ] Barn
- [ ] Build phased plan for barn upgrades:
  - [ ] Carpet/flooring requirements
  - [ ] Potential window additions
  - [ ] Bathroom feasibility (plumbing, permits, cost)

## Workstreams

### 1) Elder Alignment & Ministry Support
- [ ] Confirm desired launch timeline for hosting events.
- [ ] Clarify church support (financial, volunteer labor, materials, technical).
- [ ] Agree on ministry use-cases (prayer nights, classes, youth, worship, meals).
- [ ] Identify point person(s) for recurring coordination.

### 2) AC Planning & Execution
- [ ] Request at least 2–3 quotes for main house room AC options.
- [ ] Request at least 2–3 quotes for barn AC options.
- [ ] Evaluate load sizing, insulation impact, and electrical readiness.
- [ ] Select vendor and schedule install windows.

### 3) Barn Buildout Discovery
- [ ] Carpet: material options, durability, and cleanability.
- [ ] Windows: daylight/ventilation goals + placement options.
- [ ] Bathrooms: number needed, plumbing route, septic/sewer implications, permit path.
- [ ] Produce rough order-of-magnitude budget and implementation phases.

## Suggested Phases
- **Phase 1 (Immediate):** Elder alignment + AC scoping + rough budget.
- **Phase 2 (Short Term):** AC installation in priority spaces.
- **Phase 3 (Mid Term):** Barn interior improvements (carpet/windows).
- **Phase 4 (Longer Term):** Bathroom project execution.

## Key Open Questions
- [ ] Target date for first church event at 220 Emerald?
- [ ] Typical and max attendance?
- [ ] Available church budget or reimbursement model?
- [ ] Permit constraints for barn modifications and bathrooms?

## Next Action
- [ ] Send Elder outreach email and request planning meeting.
- [ ] Prepare for zoom meeting with elders on 2026-07-20 at 7:00 PM ET to discuss the barn / church hosting plan.

## Meeting Log
- 2026-07-19: Scheduled meeting for 2026-07-20 7:00 PM ET — zoom with elders to talk about the barn. Source: Adolfo WhatsApp.
- 2026-07-21: Elders meeting with Adolfo Reyna at property — full summary recorded in journal 2026-07-22. Key outcomes: barn not feasible for Sunday services due to residential zoning / permit + noise concerns; $30k insulation/restroom estimate questioned by Ap. David Clemetson as not long-term; lower-cost residential-use configs suggested (practice space, recording, hangout/coffee bar). Adolfo's requests focused on fans, cleaning, water/toiletries, bathroom logistics, belongings guidance, inclusion in planning. David Hewitt apologized for expenses/communication gap; Ap. David Clemetson emphasized not carrying burden as failure. Open: 4 fans, central AC ~$7200 quote (Alberto to refer second company), barn runs off little house meter with 220 service, long-term plan leaning toward community-engaging location.

## Elders Meeting Summary — 2026-07-21 (Full)
Source: Journal 2026-07-22 — Adolfo Reyna personal notes
See also: [[journals/2026-07-22]]

**Purpose:** Elders invited Adolfo to hear his heart about church's use of family's newly purchased property (main house with church room extension, little house, barn).

**How purchase came about:** While at previous home, felt opening from Lord; Alicia spotted house, knowing church was looking for space, bought on faith seeing barn/extra buildings as provision. Opened church room (youth, events) and offered barn fully. Financially: previous home paid off and rented; new mortgage higher but covered — no burden claim.

**Sunday services in barn — consensus no, at least for now:**
- Residential zoning requires public-gathering permit + likely rezoning; Alberto noted church left 3rd Street over exactly these burdens.
- Noise + neighbor relations concern given worship style.
- Size not issue; permit is.

**Cost concerns (Ap. David Clemetson):**
- $30k estimate (insulation + restrooms) hard to justify if not long-term + possible move 6-12 months.
- Suggested lower-cost residential configs: partitioned worship practice, recording space, furnished social/hangout with coffee bar for smaller gatherings/intercession.
- Questioned ceiling fans vs extractor system and whether rec came from professional.

**Adolfo's requests (short-term comfort/upkeep, not money):**
- Fans — heat + mosquitoes make Saturday prayer uncomfortable
- Consistent cleaning, drinking water, toiletries for events
- Bathroom logistics — only one, far at house
- Guidance on whether stored belongings in way
- More communication and inclusion in plans
- Asked about moving summer prayer to cooler church room; elders avoided to protect family space.

**Tone:** David Hewitt apologized for not contributing to added expenses + slow communication. Ap. David Clemetson emphasized Adolfo shouldn't carry provision burden as personal failure; gap was communication, not lack of thought. Deep appreciation expressed for family's provision.

**Open items:**
- No definitive long-term plan; leaning toward place that engages community
- 4 ceiling fans under discussion
- Central AC replacement main house ~$7200 (Alberto to refer another company for 2nd estimate); mini-split for extension may not be needed after central replaced
- Barn runs off little house meter, has 220 service
- Adolfo to be included in future planning

## reMarkable planning notes — 2026-07-18
Source: Journal2026 changed page `143687d3-cdb7-48b9-be7f-325429026b66`.

Adolfo noted that the church room and barn needs to raise for church/elder planning include:
- Minisplit for the church room.
- AC units for the barn.
- Windows.
- Restroom.

Related barn/yard prep ideas captured from the same page:
- Clean the tools.
- Cover the area below, possibly with a tarp.
- Buy fans and mosquito traps.
- Leave a permanent/basic AC setup.
- Figure out potential floor solutions.
- Put bricks around the perimeter.
- Add motion-sensing lights for the tool area.
- Add a smart switch for the main lights.

## Utility Cost Tracking (FPL) — Guest/Little House
- **Account:** 42066-68446
- **Source:** Local Thunderbird email bills (`FPL_Email_Bill@billing.fpl.com`)
- **Period tracked:** 2025-09 to 2026-05

### Monthly Bills
- 2025-09: $51.23
- 2025-10: $85.96
- 2025-11: $59.38
- 2025-12: $75.53
- 2026-01: $52.37
- 2026-02: $51.19
- 2026-03: $49.60
- 2026-04: $60.83
- 2026-05: $82.47

### Snapshot Analysis
- **Total (9 months):** $568.56
- **Average / month:** $63.17
- **Min:** $49.60 (2026-03)
- **Max:** $85.96 (2025-10)
- **Trend note:** Lowest in Jan–Mar; increased in Apr–May, likely seasonal cooling load.

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